Privacy policy
PROCESSING OF PERSONAL DATA AT GT MUSIC LICENCES LTD
GT Music Licences Ltd is a joint venture between Gramex and Teosto and is responsible for the sales, marketing, invoicing and customer service associated with the background music licences issued by these copyright organisations. In addition, the shareholders may give GT Music Licences Ltd assignments concerning advice or other similar tasks related to the use of music. GT Music Licences Ltd processes Gramex and Teosto’s personal data in order to carry out its tasks. Gramex and Teosto are controllers in relation to the personal data processed by GT Music Licences Ltd. You can find Gramex’s and Teosto’s privacy policies here:
Name and contact information of the controller
- Collective Management Organisation for Recorded Music in Finland Gramex (Business ID: 0201196-9), Keilasatama 2 A, FI-02150 Espoo, Finland
- Finnish Composers’ Copyright Society Teosto (Business ID: 0117040-7), Keilasatama 2 A, FI-02150 Espoo, Finland
Name and contact information of the processor
- GT Music Licences Ltd (Business ID: 2647504-7), Keilasatama 2 A, FI-02150 Espoo, Finland, tel. 030 6705 030
e-mail: asiakaspalvelu@musiikkiluvat.fi
This page contains important information about how GT Music Licences Ltd processes your personal data on behalf of Gramex and Teosto. The controllers have entered into an agreement with GT Music Licences Ltd concerning the processing of personal data, specifying the responsibilities and obligations of the processor and controllers. Gramex and Teosto may also process your data for other purposes described in more detail in their privacy policies and notices.
When acting as a processor of personal data on behalf of the controllers, GT Music Licences Ltd processes personal data exclusively for the purposes specified by the controller. Gramex and Teosto’s privacy policies and notices provide you with information about the grounds for the processing of personal data, as well as what data is collected and for what purposes.
GT Music Licences Ltd is committed to protecting your privacy and processing your personal data in accordance with the applicable data protection legislation.
If you have any questions concerning the processing of your personal data by GT Music Licences Ltd or if you want to exercise your rights as a data subject, you can contact the above-mentioned e-mail address, to which we also ask you to send any requests for information.
Disclosures and transfers of personal data
We may also disclose personal data to third parties for the performance of a contract (such as for debt collection purposes), to investigate infringements of rights, and to establish, exercise and defend any legal claims.
If necessary, we will also disclose information to the authorities at their request. GT Music Licences Ltd always informs customers and other data subjects of such requests for information, if permitted by law.
In the production of services that include the processing of personal data, GT Music Licences Ltd uses subcontractors to which GT Music Licences Ltd may transfer personal data for processing on behalf of GT Music Licences Ltd. GT Music Licences has entered into contractual arrangements to ensure that these subcontractors are committed to protecting your personal data in accordance with legal requirements.
When processing personal data, GT Music Licences Ltd does not regularly disclose or transfer data outside the EU or EEA. When GT Music Licences Ltd uses a subcontractor for the processing of personal data, personal data may be transferred outside the EU and EEA in some cases. In these situations, it is always ensured that the transfer only takes place in such a way that a) the data is transferred to a country that is one of the countries approved by the Commission whose data protection legislation has been found to be in accordance with the requirements of the EU General Data Protection Regulation or b) a sufficient level of data protection is ensured by contractual arrangements, for example by using the Commission’s standard data protection clauses or other means referred to in Article 46 of the EU General Data Protection Regulation.
Cookies
The Musiikkiluvat.fi website uses cookies. A cookie is a small text file that is saved on your device and stores information about your visit to the musiikkiluvat.fi website. Cookies help GT Music Licences to improve the usability of its website and provide targeted up-to-date information about GT Music Licences’ services.
For more detailed information on cookies, see the cookies-page.
The software programs that collect cookies on the website are Cookiebot, LinkedIn, Google, Giosg, Hotjar, YouTube and Meta Platforms, Inc.
You can manage the use of cookies and block or disable them in the cookie management section of the Musiikkiluvat website, which you can find by clicking the icon at the bottom left of the website. You can also change the settings in your browser settings.
What rights do you have as a data subject?
Right of access, right to rectification and right to erasure: The data subject has the right to access the data concerning themselves that has been stored in the register and the right to have any inaccurate concerning him or her rectified. The access and rectification can be done either by logging in to the musiikkiluvat.fi site personally using the online service ID that you received or by submitting a written request to the above address or in person at the processor. The response to the access request will only be sent to the contact details in the registry. The data subject also has the right to request the erasure of their data (“right to be forgotten”) on the grounds provided by law.
Right to withdraw consent: To the extent that the processing is based on consent, the data subject has the right to withdraw their consent at any time. The withdrawal of consent does not affect the legality of measures taken before the withdrawal.
Transfer of data: A data subject has the right to have the personal data that they have provided transferred to the extent that personal data is processed automatically on the basis of consent or a contract. Upon receiving the request, GT Music Licences Ltd will provide the personal data concerning the data subject in a machine-readable format.
The right to object to direct marketing and related profiling: A data subject may, at any time, object to the processing of their data for direct marketing and related profiling by contacting GT Music Licences Ltd’s customer service or by using the cancellation links in the message.
Right to object and right to restrict: A data subject has the right to object, on grounds relating to his or her particular situation, to the processing of their personal data based on a legitimate interest. In such a situation, the processing is restricted for the time necessary to assess the grounds for objecting to the processing. The processing may also be restricted, for example, when the accuracy of the personal data is contested by the data subject, in which case the processing will be restricted for a period enabling to verify the accuracy of the personal data.
Right to lodge a complaint with a supervisory authority: The data subject has the right to lodge a complaint with the competent supervisory authority regarding the processing of his/her personal data if the data subject feels that the personal data of the data subject has not been processed in compliance with the applicable legislation or the data subject’s requests based on his/her rights have not been duly fulfilled.
Data security
GT Music Licences Ltd processes your personal data in a secure manner and uses adequate organisational and technical security measures to protect your personal data.
Access to the data requires a username and password. The login credentials change from time to time. Access to the data in the register is restricted by personal access rights. GT Music Licences Ltd ensures that only those employees whose work tasks require it have access to personal data.
Manual data is archived in a locked space that has electronic access control.
Read GT Music Licences Ltd’s information security policy.